After posting about open jobs and receiving hundreds of applications and conducting interviews you have finally hired new employees. Congratulations!!! For finding the right talent that will take your company forward. It is not as easy as it seems. Right now, it is quite hard to recruit new talents. Although there is competition in the market you have successfully hired them to your team. Once the paperwork is done with and the new recruits are finally in, then comes the important part…… Employee induction.
Yup, employee induction. If you think your work is done once the new employees finish the paperwork then you’re highly wrong. This is where your real work actually begins. Do you want new talents to stay with your company for a long time? Yes? Then you must implement a seamless employee induction plan.
Wanna know tips that will help you in creating the most effective new employee induction program and take your new employees in the direction of success. These are a few things that need to be included in your induction program.
What are you waiting for? Let’s dive in then.
Planning
Before anything else, you must come up with a plan. You must make a schedule and check how long it will take. Also, check how and where it will be organized, who all will be involved. Because planning is really important for everything to go smoothly. If you have more people joining at the same time having a plan makes it easy for both you and the new recruits. Make sure that you include a mentor or co-worker the new employees can be comfortable with and ask any questions they have.
Give them a tour
First things first, as a part of your planning start the induction program by giving them a tour around your office. They must know where everything is to get adjusted to the workplace. From the canteen to stationary cupboards make sure you show them everything to make them feel at ease. Because in the first week or two they will be flustered, so knowing where everything is will ease their worries a little bit. Also as they are new to the workplace they may not be comfortable enough to ask their co-workers things like where is the kitchen or toilets. As you have also been a newbie at some point you understand, right? So make sure that they’re as comfortable as possible and give them a tour of the office beforehand.
Explain safety information
As you see unexpected situations never come informed so one must be always prepared. Whenever a new employee joins it is your responsibility that you inform them about the safety and health procedures. It is important to have fire safety in offices to reduce the damage in case of fire. Not only that show them the fire exit points, first aid locations, assembly points, etc. When they start working for your company they become your responsibility, so make sure that you provide them with all the necessary information relating to health and safety. Explaining safety information is important because it helps in eliminating risk and allows the new employees to take care of themselves in case of unforeseen situations.
Relationship building
As you see they are new they may not yet be comfortable with other team members. So take employee induction as an opportunity to integrate them into the team. It is definitely not possible in one day, but still, you can consider this as the first step in the right direction. As you see the more comfortable and better communication in a team, the more successful their projects will be. So introduce them to other team members and managers. Explain the structure of departments and heads within each department. Also, give them insights into the values, goals, mission, and vision of the organization. Sharing the long term goals and the strategy for the future will make them feel part of the organization and motivate them to put in the best efforts.
Explain policies and procedures
Explain the new recruits your company HR policies and procedures. These policies will give them an idea about the organization along with any particular rules or regulations that they must follow. Give them your Employee Handbook to read and understand the policies. Also, don’t forget to take their signature that they have received and read the Handbook. Through the handbook, they can understand about rules like dress code, leave procedure, etc.
Explain their role
Next up, set up clear expectations for their role. Because if you don’t communicate it effectively they may end up feeling lost. So give them a clear heads up on what they will be doing and how they will be doing and who they will collaborate with. Because they must know whom to approach for a respective job, right? Maintaining transparency will help you in avoiding confusion. Frankly, you don’t want the new employees to be clueless right? So create a checklist, milestones and help them in bringing out their potential. Also the more details you provide regarding the checklist and milestones the better. As you see they need to understand how their work has an impact on the organization. Provide them a detailed understanding of their daily tasks and how their role contributes to the organization’s betterment. Also, give them their daily tasks for the first week so that they can adjust.
Always be available
The first day at work can be overwhelming. If not done right many things can go wrong. So do your best to provide the new recruits with everything they need. From the workplace to equipment make sure everything is ready. Also prepare their email id, id cards, etc beforehand. Last but not least make sure that you or any of their co-workers are always available. As they are new to the workplace they may have many questions that need to be answered. Knowing that there is someone they can approach anytime will give them confidence and help them in adjusting to their work environment quickly.
Wrapping up
Welcoming new recruits is not an easy task. You must make sure that they’re comfortable, fitting well with their team, and performing their job well. As you also know recruiting new talents in this competitive market is not easy. So if you want them to work with your organization for a long time make sure you treat them right. With an employee induction program you can communicate with them easily and they also may feel comfortable. Hope these tips will help you in conducting effective employee inductions.
